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Academic Systems Administrator

Full Time / Posted March 06, 2024

Saint Martin de Porres High School is seeking an Academic Systems Administrator to be part of an innovative urban college-prep high school experience.

OUR ORGANIZATION

Saint Martin de Porres High School is a Catholic college-preparatory program designed exclusively for students of modest means. Eighty percent of our students will be the first in their extended families to go to college. Our rigorous curriculum, which includes students working in a corporate environment, was designed specifically for our school by a committee of prestigious educational leaders. Saint Martin was founded in 2004 and is chartered by the state of Ohio and accredited through the Ohio Catholic Schools Accrediting Association. Our mission is to help our scholars become College and Career Prepared and Ready for Life, with a commitment to the values of work, study, service, leadership and prayer. We are a part of the national Cristo Rey Network of schools founded in 2001.

This is a 12-month per year position.

POSITION SUMMARY

Saint Martin de Porres High School is seeking a dedicated and skilled Academic Systems Administrator to join our academic administrative team. The Academic Systems will work under the direction of the Assistant Principal of Academics and be responsible for overseeing the efficient operation, maintenance, and integration of the PowerSchool student information system. This individual is responsible for coordinating all tasks related to student records and school scheduling. This role plays a critical part in supporting our educational mission by ensuring accurate student records, facilitating communication between stakeholders, and leveraging data to drive decision-making.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This is a general representation of the key duties and responsibilities required of this position. Other duties may be assigned as needed.

System Administration: Manage all aspects of the PowerSchool system, including user accounts, security roles, customization, and configuration.

• Systems Integration: Manage seamless integration with Saint Martin’s educational, communication and enrollment applications, maximizing efficiency and data accuracy. Current applications include: SchoolAdmin, Unified Insights, Google Classroom, Clever, SchoolMessenger, Gradient, Go Guardian, High Five, SCOIR, PaySchools, and FinalSite.

• Scheduling: Build comprehensive class schedules in PowerSchool based on the annual Master Schedule developed by the administration. Adjust or modify class schedules when advised. Analyze and develop course balance recommendations. Work with department leads & deans and administration to resolve student schedule conflicts.

• Policy Compliance: Stay informed about relevant policies, regulations, and best practices related to graduation pathways, student data privacy/security, and other policies as needed; ensuring compliance at all times.

• Data Management: Ensure the accuracy and integrity of student data within the system, including enrollment, attendance, grades, test data, and demographic information.

• Report Card Processing: Facilitate the grade reporting process at the end of each quarter.

• Communication: Serve as a liaison between school staff, parents, and students regarding PowerSchool-related inquiries, updates, and communication.

Reporting and Analysis: Generate reports and analyze data within PowerSchool to support administrative decision-making, and monitor student progress. Comply with state, diocesan, Cristo Rey Network, and grant reporting requirements.

Test Administration: Serve on the Testing Committee supporting proper administration of standardized, graduation, and school-level summative tests. Oversee the integration of student data into the testing portals and collecting test results for integration into PowerSchool.

EDUCATION REQUIREMENTS:

• Bachelor’s degree in Computer Science, Information Technology or related field.

EXPERIENCE:

• 1-3 years of proven experience in the administration of academic systems

• Familiarity with educational technology trends and best practices

REQUIRED SKILLS AND TRAITS:

• Knowledge of data privacy regulations and compliance requirements in an educational setting.

• In-depth knowledge of Ohio Department of Education standards and regulations.

• Willingness to be trained on additional school platforms as necessary.

• Demonstrated commitment to a Catholic, faith-based education.

• Friendly, outgoing, collaborative with a strong customer service focus and acts with a sense of urgency.

• Strong project management and organization skills with demonstrated ability to think critically and creatively.

• Strong organizational, time management and communication skills (verbal, listening, & written).

• A passion for learning about the educational landscape in which Saint Martin operates.

• Cultural awareness and responsiveness.

• Demonstrated objectivity, neutrality, and calmness under pressure and timely follow-through to commitments.

• High ethical standards with personal integrity with the ability to convey a positive public image, acting in the best interests of the school.

• Strong interpersonal and communication skills and the ability to work effectively with all community members.

• Ability to collaborate, establish and maintain positive working relationships with all community members.

• Detail-oriented, able to multi-task, and remain flexible to the changing needs of the school and our many constituencies.

• Demonstrated ability to provide a high level of service excellence to all customers and stakeholders.

• Ability to manage multiple, complex priorities with demanding time frames.

• Strong organizational and time management skills.

• Excellent written and oral communication skills.

PHILOSOPHICAL ATTITUDE:

• Understands and completely embraces the Saint Martin de Porres High School mission and the Cristo Rey Network's Ten Standards for Mission Effectiveness.

• Person of faith but not necessarily Catholic.

• Appreciates that the school is driven by its Catholicity which focuses on the highest level of ethical, moral and social behavior of its students, staff and volunteers.

• Able and willing to do what it takes to get the job done even if it is not directly related to your job description.

• Strong sense of being a team player.

• Believes that learning should be set in meaningful context and related to real world experiences.

• Utilizes pedagogical approaches that include but are not limited to Habits of the mind, Socratic questioning, adult and peer coaching, adult and peer presentations, problem-based learning, constructionist approach, inquiry methods, appreciative inquiry methods, and other forms of active learning.

EXCELLENT BENEFITS AND COMPENSATION

• Competitive compensation plan

• Flexible hours

• Excellent medical, dental and vision plans

• Company Paid Life and Long Term Disability insurance

• 401(k) Retirement Savings Plan

• Eligibility for Student Loan Forgiveness

Submit cover letter and resume to Human Resources at careers@stmdphs.org

Commitment to Diversity and Equal Opportunity Employment Policy

Saint Martin de Porres High School encourages individuals of all ethnic, racial, and socioeconomic backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to our mission.

Saint Martin de Porres High School is committed to providing equal employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics (or those of a family member) or any other basis prohibited by applicable law.